OAHMP-VAHMR0054-24 / Unit #9541
Posting Date: 03/03/26
Closing Date: 03/17/26
Location / Service Area: Madison County, Virginia
Brief Project Description / Summary of Work
- Threshold Repairs
- Repair interior doorway thresholds to create flush transitions suitable for wheelchair navigation (front door, living room, bedroom, bathroom, kitchen doorways)
- Provide and install additional weather stripping to back door in kitchen
- Door Hardware
- Replace standard doorknobs to lever style (product link)
- Lighting
- Provide and install battery powered motion sensor lights throughout main floor areas of home, positioning 12 inches from floor on wall (Kitchen, living room, bathroom, bedroom, hallway) *Especially near door thresholds (product link). Provide/install 24 AAA batteries
- Install battery-powered wall-mounted remote wall sconces on each side of bed, and in bathroom on each side of vanity (product link)
- Install battery-powered wall-mounted sconces in kitchen near: Refrigerator, Sink, Table area (product link)
- Electrical Repairs & Cord Management
- Remove existing two-prong electrical receptacle at designated location behind hospital bed and install one (1) GFCI-protected three-prong receptacle
- Installation shall be performed without adding a new equipment grounding conductor, consistent with existing wiring conditions in the home.
- GFCI receptacle shall be installed in compliance with current electrical code for replacement of ungrounded receptacles in older homes.
- Receptacle shall be clearly labeled “No Equipment Ground” as required.
- Contractor shall test GFCI for proper operation upon installation.
- Secure and manage loose electrical cords along walls and floors to reduce trip, entanglement, and electrical hazards.
- Bedroom
- Provide and install adjustable overhead bed trapeze at head of hospital bed (product link)
- Provide and install (2) door organizers on back of bedroom/bathroom doors (product link)
- Bathroom
- Install non-slip safety strips on bathroom floor and shower floor (product link)
- Provide and install swivel shower chair to shower stall (product link)
- Fire, Life Safety & Pest Deterrence
- Install or service smoke/ carbon monoxide detectors throughout the home as needed
- Install fire extinguisher in kitchen area
- Install pest repellent devices throughout the home (product link)
- Outdoor Safety
- Install high-visibility address signage at the end of the driveway (product link)
- Work Area Access
- Participant will provide reasonable access to designated work areas prior to contractor arrival.
- Contractor may shift limited items within the immediate work area as necessary to complete installation. This scope does not include decluttering, disposal, or long-term relocation of personal belongings.
- If conditions prevent safe access to the work area, contractor shall notify dRC prior to proceeding.
Contractors interested in submitting a bid may contact the disAbility Resource Center to obtain the project address and schedule a time to visit the site. Site visits are by appointment only and must be coordinated in advance. Inquiries may be emailed to sdavis@cildrc.org.
General Requirements
- Verify field conditions and exact quantities; request written approval for any substitutions.
• Where specific product links are provided in the Scope of Work, contractors must use the exact products referenced in those links unless a written substitution is approved bydRC prior to purchase.
• All grab bars/rails must support 350 lb+ when properly anchored; coordinate heights per OT input where available.
• Protect adjacent finishes; clean up daily; provide 1-year workmanship warranty.
• Work must comply with local building codes and aging-in-place best practices. For pre-1978 homes, EPA Lead-Safe Renovator certification and practices are required.
• Contractors must have a Unique Entity ID (UEI) for HUD compliance purposes.
• Section 3 Compliance: This project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968. Contractors and subcontractors are encouraged to make every effort to employ low-income persons and qualified Section 3 residents and to contract with Section 3 business concerns when feasible. Documentation of outreach and hiring efforts may be requested.
How to Apply / Submit a Bid
Due by the Closing Date:
• Completed bid/cost estimate with materials and labor itemized separately
• Proof of current Virginia contractor license
• Certificate of Insurance
• Lead-Safe and other certifications (if applicable)
• Completed W-9
Submit Bids or Questions to:
Samantha Davis, CAPS
Program Manager – Older Adult Home Modification Program
disAbility Resource Center
409 Progress St., Fredericksburg, VA 22401
540-373-2559 • 
sdavis@cildrc.org
Award Information
All bids will be reviewed for completeness, qualifications, and compliance with HUD requirements. The contract will be awarded to the bidder whose proposal is determined to be most advantageous to the project, considering price, experience, capacity, and overall responsiveness. Contractors may be contacted for clarification before an award decision is made. Award notifications will be posted and emailed within ten (10) business days of the closing date.
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