OAHMP-VAHMR0054-24 / Unit #13061
Posting Date: 08/17/26
Closing Date: 09/04/26
Location / Service Area: Caroline County, Virginia
Brief Project Description / Summary of Work
Outdoor Space/Backyard Steps
Construct Accessible L-Shaped Ramp System
Construct an exterior L-shaped wooden accessibility ramp system from the rear doorway to the yard.
- Ramp shall be constructed with a maximum running slope of 1:12 (one inch of rise for every twelve inches of horizontal run).
- Provide a minimum clear ramp width of 36 inches, measured between handrails where handrails are installed.
- Overall ramp length is anticipated to be approximately twenty-four (24) feet minimum, but contractor shall determine the actual length required based on field measurements and the elevation change from the rear doorway to the final landing/grade in order to maintain the required maximum 1:12 slope.
- Configure ramp in an L-shaped layout to bypass the existing concrete steps and terminate at a stable, firm ground surface.
- Provide level landings at the top and bottom of each ramp run. At the change in direction, provide a level landing with a minimum clear dimension of 60 inches by 60 inches.
- Provide continuous, graspable handrails (1.25″ diameter) on both sides of ramp runs.
- Provide appropriate edge protection along open sides of the ramp and landings.
- Ramp decking and landings shall provide a firm, stable, slip-resistant walking surface suitable for exterior use.
- All framing, posts, footings, decking, railings, handrails, connections, and other components shall be securely anchored and structurally sound.
- Use exterior-rated, weather-resistant materials and corrosion-resistant fasteners suitable for permanent outdoor installation.
- Contractor shall field-verify all dimensions, elevations, required ramp length, landing configuration, and site conditions prior to construction and shall comply with applicable building-code and permitting requirements.
Non-Skid Contrast Treads:
- Apply non-skid, high-contrast tread strips along entire ramp surface
Install Solar Motion Sensor Flood Lighting at Rear Entry
Provide and install solar-powered motion sensor flood lighting (product link)
- Install to illuminate ramp, rear doorway, and path of travel
- Position solar panel in direct sunlight
- Verify motion activation and visibility
Bedroom/Family Room
Install Combination Smoke and Carbon Monoxide Detectors
Provide and install two (2) combination smoke and carbon monoxide detectors.
- Replace existing smoke detectors, if applicable.
- Verify proper operation after installation.
Install Wall-Mounted Fire Extinguishers
Provide and install two (2) wall-mounted fire extinguishers.
- Install mounting brackets in locations coordinated with the participant.
- Install according to the manufacturer’s instructions.
Contractors interested in submitting a bid may contact the disAbility Resource Center to obtain the project address and schedule a time to visit the site. Site visits are by appointment only and must be coordinated in advance. Inquiries may be emailed to sdavis@cildrc.org.
General Requirements
- Verify field conditions and exact quantities; request written approval for any substitutions.
- Product links included in the Scope of Work are provided to illustrate the intended type, function, and performance characteristics of the recommended item unless the Scope of Work specifically states that an exact product is required. Contractors may propose equivalent products that meet the functional intent of the Occupational Therapist’s recommendation. Any proposed substitutions should be identified in the contractor’s bid and include sufficient information to demonstrate equivalency. Following award, substitutions may also be requested if product availability, field conditions, or other circumstances warrant a change.
- All grab bars/rails must support 350 lb+ when properly anchored; coordinate heights per OT input where available.
- Protect adjacent finishes; clean up daily; provide 1-year workmanship warranty.
- Work must comply with local building codes and aging-in-place best practices. For pre-1978 homes, EPA Lead-Safe Renovator certification and practices are required.
- Contractors must have a Unique Entity ID (UEI) for HUD compliance purposes.
- Section 3 Compliance: This project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968. Contractors and subcontractors are encouraged to make every effort to employ low-income persons and qualified Section 3 residents and to contract with Section 3 business concerns when feasible. Documentation of outreach and hiring efforts may be requested.
How to Apply / Submit a Bid
Due by the Closing Date:
• Completed bid/cost estimate with materials and labor itemized separately
• Proof of current Virginia contractor license
• Certificate of Insurance
• Lead-Safe and other certifications (if applicable)
• Completed W-9
Submit Bids or Questions to:
Samantha Davis, CAPS
Program Manager – Older Adult Home Modification Program
disAbility Resource Center
409 Progress St., Fredericksburg, VA 22401
540-373-2559 • 
sdavis@cildrc.org
Award Information
All bids will be reviewed for completeness, qualifications, and compliance with HUD requirements. The contract will be awarded to the bidder whose proposal is determined to be most advantageous to the project, considering price, experience, capacity, and overall responsiveness. Contractors may be contacted for clarification before an award decision is made. Award notifications will be emailed within ten (10) business days of the closing date.
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