OAHMP-VAHMR0054-24 / Unit #12655
Posting Date: 07/14/26
Closing Date: 08/07/26
Location / Service Area: Madison County, Virginia
Brief Project Description / Summary of Work
Kitchen:
Kitchen Floor Repair
- Repair weakened and unstable flooring areas in the kitchen, particularly near the refrigerator and chest freezer locations.
- Repair or replace subflooring and finish flooring materials as necessary to eliminate soft spots, uneven surfaces, and associated fall hazards.
Hallway Bathroom:
Tub-to-Shower Conversion
- Remove and dispose of existing bathtub and associated components.
- Provide and install a walk-in shower system within the existing bathroom footprint.
- New shower shall be designed to improve accessibility and reduce fall risk.
- Repair and finish all wall and floor surfaces affected by the installation.
Shower Accessibility Improvements
- Remove existing shower head and provide and install a handheld shower system mounted on an adjustable slide bar (product link).
- Ensure controls and shower components are readily accessible from a seated or standing position.
- Provide, assemble and place swivel shower chair in shower (product link).
Bathroom Ceiling Repair
- Repair damaged and/or compromised ceiling materials above the shower area.
- Prepare, finish, and paint repaired surfaces to match adjacent finishes as closely as possible.
Bathroom Slip-Resistance Improvements
- Provide and install non-slip safety tread material (product link) in the bathroom, including:
- Entry area
- Sink area
- Toilet area
- Shower floor
Living Room:
Living Room Air Conditioner
- Remove existing malfunctioning window air conditioning unit.
- Provide and install a new window air conditioning unit appropriately sized for the living room area (product link).
- Seal all gaps and openings around the unit to eliminate drafts and air leakage.
Exterior Ramp Improvements
- Repair or replace existing wooden access ramp as necessary to provide a safe, stable, and structurally sound ramp system.
- Ramp shall provide a minimum length of approximately twenty-four (24) feet to achieve a slope consistent with accessibility best practices (1:12 rise/run ratio).
- Install continuous graspable handrails on both sides of the ramp. Handrails shall be approximately 1.25 inches in diameter and extend 12 inches beyond the bottom of the ramp.
- Provide a smooth transition from the ramp to the existing walkway.
- Install new exterior-grade non-slip tread material (product link) on the ramp surface.
- Install solar-powered pathway lighting (product link) along both sides of the ramp to improve nighttime visibility.
Bedroom (Bedroom Adjacent to Hall Bathroom)
Bedroom Air Conditioner
- Remove existing malfunctioning window air conditioning unit.
- Provide and install a new window air conditioning unit (product link) appropriately sized for the room.
- Seal all gaps and openings around the unit to eliminate drafts and air leakage.
Hallway
Hallway Lighting
- Provide and install a battery-powered motion-sensing ceiling light fixture (product link) in the hallway adjacent to the bathroom.
- Include 4AA batteries necessary for operation.
Main Bedroom
Main Bedroom Air Conditioner
- Remove and dispose of existing malfunctioning window air conditioning unit.
- Provide and install a new window air conditioning unit (product link) appropriately sized for the room.
- Seal all gaps and openings around the unit to eliminate drafts and air leakage.
Contractors interested in submitting a bid may contact the disAbility Resource Center to obtain the project address and schedule a time to visit the site. Site visits are by appointment only and must be coordinated in advance. Inquiries may be emailed to sdavis@cildrc.org.
General Requirements
- Verify field conditions and exact quantities; request written approval for any substitutions.
- Product links included in the Scope of Work are provided to illustrate the intended type, function, and performance characteristics of the recommended item unless the Scope of Work specifically states that an exact product is required. Contractors may propose equivalent products that meet the functional intent of the Occupational Therapist’s recommendation. Any proposed substitutions should be identified in the contractor’s bid and include sufficient information to demonstrate equivalency. Following award, substitutions may also be requested if product availability, field conditions, or other circumstances warrant a change.
- All grab bars/rails must support 350 lb+ when properly anchored; coordinate heights per OT input where available.
- Protect adjacent finishes; clean up daily; provide 1-year workmanship warranty.
- Work must comply with local building codes and aging-in-place best practices. For pre-1978 homes, EPA Lead-Safe Renovator certification and practices are required.
- Contractors must have a Unique Entity ID (UEI) for HUD compliance purposes.
- Section 3 Compliance: This project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968. Contractors and subcontractors are encouraged to make every effort to employ low-income persons and qualified Section 3 residents and to contract with Section 3 business concerns when feasible. Documentation of outreach and hiring efforts may be requested.
How to Apply / Submit a Bid
Due by the Closing Date:
• Completed bid/cost estimate with materials and labor itemized separately
• Proof of current Virginia contractor license
• Certificate of Insurance
• Lead-Safe and other certifications (if applicable)
• Completed W-9
Submit Bids or Questions to:
Samantha Davis, CAPS
Program Manager – Older Adult Home Modification Program
disAbility Resource Center
409 Progress St., Fredericksburg, VA 22401
540-373-2559 • 
sdavis@cildrc.org
Award Information
All bids will be reviewed for completeness, qualifications, and compliance with HUD requirements. The contract will be awarded to the bidder whose proposal is determined to be most advantageous to the project, considering price, experience, capacity, and overall responsiveness. Contractors may be contacted for clarification before an award decision is made. Award notifications will be emailed within ten (10) business days of the closing date.
No comment yet, add your voice below!