OAHMP-VAHMR0054-24 / Unit #11861
Posting Date: 06/03/26
Closing Date: 06/24/26
Location / Service Area: Caroline County, Virginia
Brief Project Description / Summary of Work
Kitchen – Safety & Flooring Modifications
- Replace Kitchen Flooring
Remove and dispose ofexisting flooring in kitchen.
Provide and install luxury vinyl plank (LVP) flooring.
- Color selected by participant
- Provide and install flooring throughout the kitchen area to achieve a level, continuous surface. Scope shall include all necessary finish work, including (if necessary) removal and reinstallation of existing baseboards where possible, or installation of new baseboards/quarter round where required. All wall and transition edges shall be properly finished to eliminate gaps and provide a complete, professional appearance.
- Transitions at adjoining rooms to be flush or reduced-profile to minimize trip hazard
Hallway – Safety & Accessibility Modifications
- Replace Hallway Flooring
Remove and dispose of existing flooring in hallway.
Provide and install LVP flooring.
- Color selected by participant
- Provide and install flooring along full length of hallway to achieve a level, continuous surface. Scope shall include all necessary finish work, including (if necessary) removal and reinstallation of existing baseboards where possible, or installation of new baseboards/quarter round where required. All wall and transition edges shall be properly finished to eliminate gaps and provide a complete, professional appearance.
- Transitions at adjoining rooms to be flush or reduced-profile to minimize trip hazard
- Install Motion Sensor Lighting (Battery-Powered)
Provide and install motion sensor LED lights (8 pack) along hallway (product link).
- Battery-operated (wireless)
- Provide and install 24 AAA batteries to power lights
- Installed along both sides of hallway
- Mounted approximately 6–12 inches above finished floor
- Evenly spaced to provide consistent illumination along full length of hallway
- Positioned to illuminate walking path during low-light and nighttime conditions
Entryway – Access & Stability Improvements
- Install Vertical Grab Bar (Exterior Side of Door)
Provide and install one (1) 24-inch vertical grab bar with non-slip grip (product link).
- Mounted on exterior wall to the left side of door
- Positioned below video doorbell
- Installed adjacent to door frame to support stability during entry and exit
- Anchored into structural framing or with rated anchoring system
- Install Vertical Grab Bar (Interior Side of Door)
Provide and install one (1) 24-inch vertical grab bar with non-slip grip (product link).
- Mounted on interior wall to the right side of door
- Located between door frame and light switch
- Bottom of grab bar positioned approximately 33 inches above finished floor
- Installed vertically and aligned to support balance during entry and exit
- Anchored into structural framing or with rated anchoring system
Bedroom – Accessibility & Safety Modifications
- Install Bed Rails with Motion Sensor Lighting
Provide and install bed rails with integrated motion sensor lighting and storage pouch onthe head of bed (product link).
- Installed on left and right sides near head of bed
- Battery-operated lighting (wireless)
- Lighting positioned to illuminate floor area during nighttime use
- Placement to support safe repositioning and transfers
- Replace Box Spring with Low-Profile Foundation
Remove and dispose of existing box spring.
Provide and install one (1) full-size low-profile box spring (4-inch height) (product link).
- Compatible with existing mattress and bed frame
- Replace Closet Door System
Remove and dispose of existing mirrored closet door and track/frame system.
Provide and install accordion-style closet door (product link).
- Final door opening to be field-verified prior to ordering and installation
- Replace Bedroom and Closet Flooring
Remove and dispose ofexisting flooring in bedroom and attached closet.
Provide and install LVP flooring.
- Color selected by participant
- Provide and install flooring along full length of hallway to achieve a level, continuous surface. Scope shall include all necessary finish work, including (if necessary) removal and reinstallation of existing baseboards where possible, or installation of new baseboards/quarter round where required. All wall and transition edges shall be properly finished to eliminate gaps and provide a complete, professional appearance.
- Remove or modify existing closet track and bedroom threshold as needed to eliminate height changes
- Final transitions to be flush with no raised thresholds
Contractor shall report any underlying conditions discovered during repair prior to proceeding beyond the scope described above.
Contractors interested in submitting a bid may contact the disAbility Resource Center to obtain the project address and schedule a time to visit the site. Site visits are by appointment only and must be coordinated in advance. Inquiries may be emailed to sdavis@cildrc.org.
General Requirements
- Verify field conditions and exact quantities; request written approval for any substitutions.
• Where specific product links are provided in the Scope of Work, contractors must use the exact products referenced in those links unless a written substitution is approved bydRC prior to purchase.
• All grab bars/rails must support 350 lb+ when properly anchored; coordinate heights per OT input where available.
• Protect adjacent finishes; clean up daily; provide 1-year workmanship warranty.
• Work must comply with local building codes and aging-in-place best practices. For pre-1978 homes, EPA Lead-Safe Renovator certification and practices are required.
• Contractors must have a Unique Entity ID (UEI) for HUD compliance purposes.
• Section 3 Compliance: This project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968. Contractors and subcontractors are encouraged to make every effort to employ low-income persons and qualified Section 3 residents and to contract with Section 3 business concerns when feasible. Documentation of outreach and hiring efforts may be requested.
How to Apply / Submit a Bid
Due by the Closing Date:
• Completed bid/cost estimate with materials and labor itemized separately
• Proof of current Virginia contractor license
• Certificate of Insurance
• Lead-Safe and other certifications (if applicable)
• Completed W-9
Submit Bids or Questions to:
Samantha Davis, CAPS
Program Manager – Older Adult Home Modification Program
disAbility Resource Center
409 Progress St., Fredericksburg, VA 22401
540-373-2559 • 
sdavis@cildrc.org
Award Information
All bids will be reviewed for completeness, qualifications, and compliance with HUD requirements. The contract will be awarded to the bidder whose proposal is determined to be most advantageous to the project, considering price, experience, capacity, and overall responsiveness. Contractors may be contacted for clarification before an award decision is made. Award notifications will be posted and emailed within ten (10) business days of the closing date.
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